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Sending e-invoices

Collect payments with e-invoices

  • Digital solution for sending and presenting invoices to your customers in secure environments of Swedbank and other banks.
  • Automated payments of invoices help your company collect payments and plan incoming cash flow.
  • Receive applications about ordered or terminated e-invoices submitted by your customers.
  • Different reports give a structured overview of automated payment agreements and payments done by payers.
  • Environmentally friendly: e-invoices replace paper ones.

Apply for consultation

  • An e-invoice is an electronic document that is created, distributed and stored in an electronic environment. E-invoice corresponds to the original invoice and may be imported to the accounting systems.
  • The e-invoice sending service includes presentation of e-invoices issued by your company to the clients and receiving applications about ordered or terminated e-invoices.
  • E-invoice receivers can pay the e-invoice sent to their Internet Banking conveniently with a pre-filled payment order.
  • For the option of automated payment of e-invoices, the bank will offer and promote to the clients the conclusion of an e-invoice automated payment agreement on the basis of which transfers for future e-invoices will be made by the bank.
  • 80% to 90% of e-invoice receivers at our bank choose e-invoices to be paid automatically which in turn results in quick and easy payment collection.
  • Sending invoices digitally cuts transaction costs (such as printing and storage).
  • E-invoices are 60% to 80 % more efficient than traditional paper-based processing.
  • It shortens processing cycles, including payments of accounts receivable, and reduces the risk of human error.

Additional services

In addition to the e-invoice distribution to the e-invoice receivers that are the bank’s customers, the bank also offers a domestic e-invoice sending service, which means that we can distribute e-invoices to receivers of other banks. You can order this service and sign an annex to the e-invoice sending agreement.

In order to plan incoming cash flows according to the submitted e-invoices you can order additional reports which you can view and download via Business Internet Banking or receive via Swedbank Gateway channel:

  • E-invoice automated payment agreements concluded by your customers in our bank;
  • Payments made by the bank payers according to e-invoice automated payment agreements.

For more information please see here.

If you want to add more information to the e-invoice form, e.g. a logo or details, you can order the customized e-invoice service. Customized e-invoices can be presented only for e-invoice receivers that are Swedbank customers.

Sending e-invoices to the bank

E-invoices can be sent to the bank via Swedbank Business Internet Banking, via Swedbank Gateway or through an intermediary (operator).

E-invoices can be sent to the bank via Swedbank Business Internet Banking or using Swedbank Gateway service. In this case your company needs to additionally sign an agreement to enable this service and implement the Swedbank Gateway channel. Your company can choose to additionally enter into an agreement for sending e-invoices with an operator who mediates the transfer of e-invoices to the bank. The service of mediating e-invoices is offered, for example, by UAB Omniva LT, UAB Unifiedpost, UAB „Robolabs“.
E. invoice sending
E. invoice sending via „Swedbank“ Internet Bank for business „Swedbank Gateway“ Use an operator
E-invoice sending format XML XML As agreed with operator
E-invoice sending technical standard document1.1 document1.1
File size Up to 10 MB Up to 30 MB
Number of e-invoices per file Up to 600 Unlimited

Useful information

  • Your company will have to send e-invoices in XML format data file to the bank in case you decide to send e-invoices yourself.
  • The business software used by your company should enable the creation of XML format e-invoice files that comply with the e. invoice technical standard.
  • Please check our partners that support e-invoice generation in XML format.
  • In case you use the e-invoice operator service, then the format for e-invoice sending is agreed between your company and the operator. Please see our e-invoice service operators that could help your company.
  • With a view to ensuring the timely payment of e-invoices, your company should send the e-invoice 3 (three) working days in advance, but no later than 2 (two) calendar days before the due date of payment specified in the e-invoice.
  • E-invoices can also be sent to clients who do not use the Internet Banking but still wish to pay with automated payments.
  • When concluding an automated payment agreement, your customers choose the payment day from three possible options: 2 days after receipt, 2 days before the e-invoice due date specified in the e-invoice or on the e-invoice due date.
  • If the bank, when executing the payment according to the e-invoice automated payment agreement, does not find the required amount of funds on the payment day selected by the customer, the bank will check your customer’s account on the same day + 2 more days.
  • For cancellation of a submitted e-invoice, your company must send a credit e-invoice the preparation requirements of which are available in the technical standard. An e-invoice can be cancelled only in its entirety.

To start using the e-invoice sending service you need to:

  1. Decide on e-invoice sending format and channel, i.e. whether your company will send e-invoices yourself via Swedbank Business Internet Banking, using Swedbank Gateway service or through an operator company. You can find out more in the tab “How to send e-invoices”.
  2. Sign the e-invoice sending agreement. Your company needs to be Swedbank’s customer.
  3. You can start sending e-invoices to the bank after the e-invoice sending agreement is activated.

Agreement can be signed via Internet Banking by a member of the board who holds the sole representative rights of the company according to the Register of Enterprises.

Sign the agreement

For the additional agreement terms and/ or services please apply for consultation.

Amount without VAT VAT* Total with VAT
E-invoice Sending Service subscription fee EUR 30 EUR 6.30 EUR 36.30
when E-invoice sender is a multi-dwelling apartment owner's association / residential construction association / gardeners' society Free of charge Free of charge Free of charge
E-invoice Sending Service agreement amendment fee EUR 15 EUR 3.15 EUR 18.15
E-invoice Sending Service monthly fee EUR 20 EUR 4.20 EUR 24.20
when E-invoice sender is a multi-dwelling apartment owner's association / residential construction association / gardeners' society EUR 5 EUR 1.05 EUR 6.05
The fee for submitting an intra-bank (when payer's account is in Swedbank) e-invoice (per invoice submitted) EUR 0.23 EUR 0.05 EUR 0.28
The fee for sending a domestic (when payer's account is not in Swedbank) e-invoice (per invoice sent) EUR 0.23 EUR 0.05 EUR 0.28
Collecting of e-invoices applications Free of charge Free of charge Free of charge
Fee for the first implementation of company's design template in the e-invoice EUR 120 EUR 25.20 EUR 145.20
Fee for each subsequent change in the company's design template EUR 80 EUR 16.80 EUR 96.80
Reporting about E-invoice automated payment agreements concluded by Payers monthly fee EUR 9.50 EUR 2 EUR 11.50
Reporting about payments made by E-invoice automated payment agreements concluded by Payers monthly fee EUR 9.50 EUR 2 EUR 11.50

*Value Added Tax

ERP partners that can help your company to generate e-invoices in XML format:


E-invoice service operators that could help your company to prepare and send e-invoices to the bank:

UAB Omniva LT, UAB Unifiedpost and UAB Robolabs

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